Your obligations

28 statutory obligations.
Every one mapped to law.

Every task in LettingsLedger is derived from the relevant legislation or official GOV.UK guidance. Updated to reflect the Renters' Rights Act 2025 changes that came into force on 1 May 2026.

Your 28 obligations

Every requirement,
drawn from statute

These are not a generic checklist. Every task is based on the relevant legislation and official GOV.UK guidance and updated to reflect the Renters' Rights Act 2025 changes that came into force on 1 May 2026.

Tasks marked RRA 2025 are new or changed obligations. Tasks marked Late 2026 are forthcoming. Tasks marked Conditional apply depending on property type.

Safety certificates
✓
Gas Safety Certificate (CP12)
Annual
✓
Electrical Installation Condition Report
5 years
✓
Energy Performance Certificate
10 years
Property safety & condition
✓
Smoke and Carbon Monoxide Alarms
Per tenancy
✓
Legionella Risk Assessment
Ongoing
✓
Fire Safety Compliance
Ongoing
✓
Furniture Fire Safety (furnished lets)
Conditional
✓
Fitness for Human Habitation
Ongoing
✓
Repairs and Maintenance Record
Ongoing
Tenancy start
✓
Tenancy Deposit Protection + Prescribed Information
30 days
✓
Right to Rent Check (all adult occupiers)
Pre-tenancy
✓
How to Rent Guide: current version only
Per tenancy
✓
Landlord Address for Service
Per tenancy
✓
Landlord Identity Disclosure (on request)
Reactive
✓
Tenant Fees Act Compliance
Per tenancy
✓
Holding Deposit Compliance (if taken)
Per applicant
RRA 2025: in force 1 May 2026
✓
RRA Information Sheet: serve to each tenant
RRA 2025
✓
Written Tenancy Agreement (now periodic)
RRA 2025
✓
Pet Request Handling (ordinarily 28 days)
RRA 2025
✓
Rent Increase via Section 13 Notice only
RRA 2025
✓
Rental Discrimination Ban
RRA 2025
✓
Rent in Advance Restriction (max 1 month)
RRA 2025
Conditional obligations
✓
HMO Licence (if applicable)
Conditional
✓
HMO Management Regulations (if HMO)
Conditional
✓
Selective Licensing (if designated area)
Conditional
Certificate service & ongoing governance
✓
Certificate Service to Each Named Tenant
Per cert
✓
Compliance Calendar
Annual
Forthcoming
✓
PRS Database Registration
Late 2026
Comparison

Common approaches vs a structured system

Most landlords have something in place. The question is whether it produces a record you can actually rely on.

Approach Obligation tracking Certificate reminders Service records Audit trail Evidence export
Spreadsheet Manual only – – – –
Reminder tools Partial ✓ – – –
Property management software Partial ✓ Partial – –
LettingsLedger ✓ England statute-mapped ✓ 60/30/7 day alerts ✓ Dated & attributed ✓ Full audit trail ✓ SHA-256 locked pack

This comparison reflects publicly available product descriptions. Not legal advice. Always assess what your situation requires.

Use cases

Where structured records can be useful

Maintaining an organised record of compliance activity can help in a range of situations, including:

A tenant raises a query about their deposit or a certificate
Without a structured record, you're searching email folders for an attachment you may have sent months ago. With LettingsLedger, you can show exactly when the deposit was protected, which scheme, when Prescribed Information was served, and to whom, with the date on each step.
Documentation on hand. No searching required.
A local authority contacts you about the property
Inspections and enforcement enquiries require you to produce records quickly. Your gas certificate, EICR, EPC, smoke alarm checks and fire safety records are all in one place with upload dates, organised and accessible, not scattered across inboxes and phone photos.
Respond with documentation, not recollection.
You change letting agent
Your compliance history is yours, not your old agent's. Every task completed, every document uploaded, every date recorded sits in your LettingsLedger account and follows the property regardless of who manages it. No gaps, no starting over.
Your record stays with you, not with them.
A tenancy ends with a dispute
You have a dated record of every document served, every repair request received and when it was addressed, and every certificate that was valid at the relevant time. You are not relying on memory or hoping emails are still findable.
A structured record to refer to, not a story to tell.
Who it serves

One platform.
Three people who need it.

The landlord owns the account. The agent can act within it. The tenant sees their proofs. Everyone has what they need: and only what they should.

Built for landlords. Scales across portfolios and agents.

The Landlord
You own the account and the evidence pack: permanently. You sign the compliance declaration. You see everything the agent does, in real time, attributed to them.
✓Work through all 28 obligations at your pace
✓Get reminders before certificates expire
✓Generate and send all required documents
✓Export your evidence pack at any time
✓See exactly what your agent has done
The Letting Agent
Two ways to work with LettingsLedger: as a managed portfolio compliance tool (one account covering your entire managed book) or as a referral partner for landlords you place but don't manage. Either way, every action you take is permanently attributed to your firm.
✓Managed portfolio option: one account, all properties
✓Upload certificates and documents for them
✓Actions permanently attributed to your firm
✓25% commission on purchase and every renewal
-Cannot sign the declaration (landlord only)
The Tenant
See the certificates your landlord is legally required to hold. Know they're current. Raise formal requests through the platform: everything is dated and logged.
✓See if gas cert, EICR, EPC are current
✓Confirm deposit is properly protected
✓Submit a formal repair request
✓Submit a pet request (deadline tracked from date of request)
✓Challenge a Section 13 rent increase

Start tracking all 28 obligations today.

From £49 one-off. Evidence pack yours permanently.

Get early access →