Gas Safety Check and Record — landlord obligations in England
If your property has gas fittings or flues, you must have a Gas Safe registered engineer carry out an annual gas safety check every 12 months. You must give a copy of the gas safety record (CP12) to existing tenants within 28 days of the check, to new tenants before they move in, and display it prominently for tenancies of 28 days or less. All gas work must be done by a Gas Safe registered engineer. You must keep each record for at least 2 years.
The law that creates this obligation
Your obligations as a landlord
- Who this applies to: All landlords of properties with gas fittings or flues serving tenant-occupied premises.
- When it applies: Annual check at intervals not exceeding 12 months; before a new tenancy, check must be within 12 months before commencement or within 12 months of installation (whichever is later). Records must be given within 28 days of check to existing tenants, and before occupation to new tenants. For short tenancies (28 days or less), display the record prominently instead.
- What you must do: Arrange an annual gas safety check by a Gas Safe registered engineer, obtain the gas safety record (CP12), and provide copies to tenants as required. Keep each record for 2 years.
What good evidence looks like
Your compliance file should contain
- Written record or document confirming this obligation has been met
- Date of compliance — email timestamp, signed receipt, or platform log
- Remind 1 month before the annual check due date (12 months from last check).
Upload the gas safety record (CP12) showing the annual check was carried out by a Gas Safe registered engineer, and confirm you have given copies to tenants within the required time.
Record this obligation in your LettingsLedger workspace
Upload evidence, set reminders, and build a timestamped compliance record — all in one place.
Consequences of non-compliance
Failure is a criminal offence under the Health and Safety at Work Act 1974. The Health and Safety Executive or local authority can issue improvement or prohibition notices, prosecute, and seek unlimited fines. Continued non-compliance can result in a custodial sentence.
Further reading for landlords
LettingsLedger is a compliance evidence governance platform. It is not a legal services provider and does not provide legal advice. Content is derived from UK primary legislation at legislation.gov.uk and official GOV.UK sources. Reflects the position as at June 2026. A GovProtocol product by Pertheo Limited.