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⚠ ILLUSTRATIVE EXAMPLE — Fictional landlord and property. Does not constitute legal compliance or advice.
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LettingsLedger · Compliance Event Timeline
14 Merchant Lane, Bristol BS1 4RF
Landlord: Sarah Mitchell  ·  Standard tier  ·  Tenancy commenced: 14 Jan 2024  ·  Generated: 14 Apr 2026
This is where compliance risk emerges before it becomes a problem — every event here contributes to the final evidence pack.
Events recorded
14
Completed on time
12 / 14
Overdue
1
Upcoming 90 days
3
RRA 2025 events
3
Showing events chronologically  ·  Click any event to expand  ·  Use filters to show a category
⚠
Gas Safety Certificate lapsed 11 days ago. Criminal liability is active. Possession proceedings cannot begin until renewed. Book a Gas Safe engineer today.
⚖ Possession prerequisite check — as at 14 Apr 2026
✗
Gas Safety Certificate — LAPSED · 11 days overdue
✓
EICR current · valid to Nov 2027
✓
EPC valid · Band D · valid to Jan 2033
✓
Deposit protected & Prescribed Information served · MyDeposits MYD-2024-00921
✓
How to Rent guide served · Oct 2023 version
!
RRA Information Sheet — served 8 May 2026 · within deadline
Renew the Gas Safety Certificate before serving any Section 8 notice. Courts assess compliance at the date of service — a lapsed certificate at that moment may render the notice invalid.
January 2024 — Tenancy start
10 Jan
2024
Legionella Risk Assessment
HSWA 1974 · COSHH Regs 2002 · HSE ACOP L8
✓ Completed Evidenced ▼

All landlords have a duty to assess Legionella risk. For most domestic properties this is low risk and can be done by the landlord themselves, but a documented record is expected — not just awareness. HSE increasingly cites absence of documentation in enforcement actions.

HSE enforcement, improvement notice, or prosecution. Documentation failure is increasingly cited in enforcement actions — particularly in HMO and multi-occupancy contexts.
Assessment document generated by AI using the property profile (single household, mains water, no spa/cooling tower). Risk level: low. Control measures: temperature monitoring, regular water use. Review reminder set.
12 Jan
2024
Right to Rent Checks — both adult occupiers
Immigration Act 2014, s.22 · Before tenancy start
✓ Completed Evidenced ▼

Statutory obligation to check the right to rent of every adult occupying the property before the tenancy begins. Must cover all adults aged 18+, regardless of nationality. A. Patel and J. Patel both checked 12 Jan 2024 — two days before tenancy start.

Civil penalty up to £20,000 per occupier (2024 rates). Criminal prosecution for knowingly renting to those without right to rent.
2 adults checked. Document type: UK passport (both). Check date logged. No follow-up required (permanent right to remain). Audit trail entry created.
14 Jan
2024
Deposit Protection & Prescribed Information
Housing Act 2004, s.213 · Within 30 days of receipt
✓ Day 0 Evidenced ▼

Deposit of £950 received from A. Patel and J. Patel on 12 Jan 2024. Statutory 30-day protection window starts at receipt. LettingsLedger flagged this as Day 0 priority — the single highest-consequence missed deadline at tenancy start.

12 JanDeposit received
Court can award 1–3× the deposit in penalties. Section 21 notice (pre-RRA) would be invalid. Section 8 proceedings affected post-RRA 2025. One of the most litigated landlord failures in England.
Protection date, scheme (MyDeposits, cert ref MYD-2024-00921), certificate reference. Prescribed Information generated and served. Tenant countersignature logged. Both steps in audit trail. Possession-prerequisite flag active.
14 Jan
2024
Certificate Service Bundle
Multiple obligations · Gas Safety, EICR, EPC served to tenant
✓ Completed Evidenced ▼

Having valid certificates is only half the obligation. The law requires copies are served on the tenant before or at tenancy start. Failure to serve (even with a valid certificate) means the obligation is not met.

Each unserved certificate is a separate breach. Gas — criminal liability. EICR — up to £30,000 fine. EPC — up to £5,000 fine. Possession proceedings affected by all three.
Service date, method (email), and delivery confirmation for each certificate logged separately from certificate upload. Service bundle confirmed as a single dated event in the audit trail.
14 Jan
2024
How to Rent Guide & Landlord Address Notice
AST Notices Regs 2015 · LTA 1987 s.48
✓ Completed Evidenced ▼

Two separate obligations. The How to Rent guide must be the current version at point of service. The landlord address notice must be served before the first rent payment or rent is not legally recoverable.

Wrong version of How to Rent guide invalidated Section 21 (pre-RRA). Address notice failure means rent is not legally payable until served.
Guide version date (Oct 2023) and service confirmation. Address for service recorded. Both items timestamped independently. Legislative change alert set — will re-trigger when new guide version is released.
14 Jan
2024
Smoke & CO Alarm Tests
Smoke & CO Alarm Regs 2015 (as amended 2022)
✓ Completed Evidenced ▼

Landlords must test all smoke and CO alarms at the start of every tenancy. The CO alarm requirement was extended to gas appliances in October 2022. A verbal record is not sufficient.

Civil penalty up to £5,000. In the event of fire or CO incident where alarms were untested, significantly greater civil and criminal exposure.
2 smoke alarms tested (per floor). 1 CO alarm tested adjacent to gas boiler. All functioning. Locations recorded. Periodic retest reminder set.
April 2025 — Certificate renewal
04 Apr
2025
Gas Safety Certificate Renewal (Year 1)
Gas Safety (Installation & Use) Regs 1998, reg.36 · Annual
✓ Renewed on time Evidenced ▼

Annual renewal triggered by the 60-day advance warning issued by LettingsLedger on 03 Feb 2025. Sarah booked the Gas Safe engineer 2 weeks in advance. Certificate renewed and served before expiry.

03 Feb60-day alert
Criminal liability. Unlimited fine and up to 6 months imprisonment. Possession-prerequisite flag activates, blocking re-attestation.
CP12 upload, engineer details, renewal date, expiry date (03 Apr 2026). Served to both tenants by email — delivery confirmed. Previous certificate archived.
September 2025 — Repair event
22 Sep
2025
Repair Request — dripping tap (bathroom)
Landlord & Tenant Act 1985, s.11 · Repairing obligations
✓ Resolved day 6 Resolved ▼

A. Patel submitted a repair request via the tenant portal on 22 Sep 2025. LettingsLedger opened the repair record immediately. Sarah Mitchell acknowledged within the same day and arranged a plumber. Resolved within 6 days.

22 SepReported
Report timestamp (tenant portal). Acknowledgement timestamp. Plumber visit date. Resolution date and description. Full 4-point timeline in audit trail. Each step is a separate append-only entry.
January 2026 — Annual inspection
10 Jan
2026
Periodic Property Inspection
LTA 1985 · FFHH Act 2018 · Best practice
✓ Completed Evidenced ▼

Annual inspection reminder triggered by LettingsLedger. Landlords have ongoing duties under LTA 1985 and Fitness for Human Habitation legislation. A dated inspection record is the primary evidence of proactive compliance management.

Inspection date, HHSRS hazard categories checked, outcome (no category 1 or 2 hazards). 2 minor maintenance items noted and scheduled. Inspection report generated. Next annual reminder set: Jan 2027.
March – April 2026 — RRA 2025 event
02 Apr
2026
Pet Request — response within statutory period
Renters’ Rights Act 2025, s.15 · 28-day response window
✓ Responded day 21 RRA 2025 ▼

A. Patel submitted a pet request via the tenant portal on 12 Mar 2026. LettingsLedger opened a 28-day countdown immediately and set alerts at 14 and 7 days. Sarah Mitchell responded on day 21 with a conditional approval letter generated by the platform.

12 MarRequest received
Silence equals consent. Failing to respond within the statutory period is treated as approval. Landlords who refuse must serve written refusal with documented prescribed reasons. Tenants can challenge unreasonable refusals at the First-tier Tribunal.
Request receipt date (tenant portal, timestamped). 28-day countdown opened. Alerts at 14 and 7 days. Approval letter with conditions generated (pet insurance, carpet clean). Response: day 21. Both request and approval in audit trail.
⚠ April 2026 — Certificate lapsed
03 Apr
2026
Gas Safety Certificate — lapsed
Gas Safety (Installation & Use) Regs 1998, reg.36 · Annual
⚠ 11 days overdue ⚠ Overdue ▼

Certificate lapsed 03 Apr 2026. LettingsLedger issued advance warnings at 60 days (03 Feb), 30 days (03 Mar), and 7 days (27 Mar). No renewal action taken. 11 days overdue at time of this pack generation. Flagged as requiring attention before re-attestation.

03 Feb60-day alert
Criminal liability active from date of lapse. Unlimited fine and up to 6 months imprisonment on summary conviction. Lapsed certificate may affect enforceability of rent and possession proceedings.
3 advance warnings issued and logged in audit trail. Overdue flag on dashboard. Outstanding Actions section updated. Pack compliance score reduced. All warning timestamps preserved.
May 2026 — RRA 2025 statutory deadlines
01 May
2026
Written Terms Update — Assured Periodic Tenancy
Renters’ Rights Act 2025, s.6 · From 1 May 2026
✓ Completed 01 May RRA 2025 ▼

From 1 May 2026, all tenancies became assured periodic tenancies by law. LettingsLedger auto-triggered this task for all active enrolments on 1 May 2026 via its legislative change alert system. Sarah Mitchell confirmed written terms within the day.

New statutory requirement. All landlords must confirm the terms of the ongoing tenancy in writing — including rent, payment date, and any permitted variations. Replaces the AST document under the previous regime.
Written statement generated and served. Tenant acknowledgement recorded. Legislative change alert auto-trigger timestamp in audit trail.
08 May
2026
RRA Information Sheet — served to existing tenants
Renters’ Rights Act 2025 · Deadline: 31 May 2026
✓ 23 days early RRA 2025 ▼

LettingsLedger auto-triggered this task for all existing enrolments on 1 May 2026. Hard deadline of 31 May 2026. Only the official MHCLG-published document satisfies the obligation. Sarah served 23 days before the deadline.

01 MayTask triggered
New obligation. Failure to serve affects the landlord’s ability to demonstrate good-faith compliance and may be raised in future possession proceedings. The official MHCLG document (May 2026 edition) is the only acceptable form.
Document version (May 2026 MHCLG edition). Service date, method, delivery confirmation for both tenants. Cover letter generated by platform. Deadline tracking with advance alerts logged.
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